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StewardWell
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Overview Giving pages Campaigns Donors Batches Reconciliation Settings
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Reconciliation

Every dollar through the office — cards, checks, and transfers — tied out to funds and the bank.

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Fund balances

Opening balance (Jan 1 anchor) + net giving ± transfers — computed live from the ledger. QuickBooks can't do this; StewardWell does it natively.

FundOpening (Jan 1)Net givingTransfersCurrent balance

Month-end close

One month, every fund: opening → giving → refunds → transfers → closing. This is the monthly fund-balance email, automated.

FundOpeningGivingRefundsTransfersClosing

Stripe payouts

Each bank deposit from Stripe, decomposed into the gifts, refunds, and fees it settles.

ArrivalStatusItemsDeposit

Check & cash deposits (posted batches)

Each posted batch equals one physical deposit slip.

Service dateLinesDeposit totalVerified by two people

Daily card & bank activity

The office's daily electronic flow — gross, fees, and net by day.

DayGiftsGrossProcessingPlatformNet

Exceptions

Anything that stopped being normal money: disputes, ACH returns, failures. Work these to zero before closing the month.

DateDonorMethodStatus GrossReversedFee

Exports

CSV workpapers — amounts in dollars, ready for Excel, QuickBooks import, or Salesforce Data Loader. These columns are the draft of the integration contract.